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Last updated on Nov 21, 2023
Netsuite account administrators are the people who manage Netsuite accounts. They have to configure and maintain the NetSuite software in line with the business workflow, so the company can achieve its goals. Here are some of the roles that the NetSuite administrators are responsible for.
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The process of accessing NetSuite services using IP addresses is called whitelisting. NetSuite does not recommend access to any NetSuite services via NetSuite IP addresses as it prevents dynamic DNS routing. Here are some points to remember.
Based on the role of a user, NetSuite displays their related tabbed pages, called a center. Each tabbed page contains a dashboard that displays a collection of real-time data. When a user logs in, the associated center will be displayed. Here is a list of available centers.
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An administrator can set up basic company identification information for an account on the company information page. This includes company name, logo, taxonomy reference, ship to attention, company website URL, country, currency, national business identification number, etc. It also contains the company address information like shipping, billing, and return addresses.
All the URLs of all NetSuite services of that account can be viewed on the Company URLs subtab. An administrator can also set company permissions, and company preferences based on user roles. Some company preferences can be set for users to override according to their preferences.
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Classifications are used to identify and categorize records in a NetSuite account. Departments, classes, and locations are some of the types of classifications. An administrator can define classifications according to their company needs using custom segments features. It enables organize data and maintains accuracy.
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These are used to identify and track records like financials, transactions, and employees. An administrator can create any number of departments and classes. Departments are used for designating transactions as part of an internal team. It makes it easier to track expenses and income per department. Classes are used to track individual transactions, financials, etc.
An administrator can create custom classification fields and add them to specific record types. It will be easier for NetSuite users to classify records based on custom segments.
Locations are used to track employees and transactions in multiple offices and warehouses. It will be easier to track bank transactions like checks, deposits, and purchases based on location.
Scriptable templates are used to create a template to standardize each receipt for each customer based on the customer’s purchase history. They can be used with email marketing campaigns and system emails. It lets the users have a personalized output and gives control over the email communication.
An administrator can create scriptable templates for marketing campaigns, fax templates, email templates. The scriptable templates can be created with HTML and FreeMarker code. FreeMaker allows users to add dynamic variables for customized output. Personal and company preferences can be included in scriptable templates.
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Administrators can track the below changes in NetSuite accounts.
Auditing master data and configuration changes in NetSuite
The auditing capabilities assist in achieving your control objectives. Administrators can audit changes to enabled features, configuration settings, roles, permissions, customization objects, emails, etc.
It lets admins track any changes made to a record. It captures the date on which the record is changed, who made the change, type of change, the role of who made the change, etc.
Admins should ensure that the changes made are authorized, tested, approved, and documented. The changes should be documented on a change request form, which can be physical or an electronic form.
Admins should manage proper internal controls over financial reporting. To enable controls that are not built into NetSuite, administrators can use scripts.
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NetSuite provides various types of accounts.
A production account is a live account where applications or solutions are hosted.
NetSuite releases updates twice a year. Before each release, NetSuite provides access for NetSuite production accounts to access the release preview account. Using this account, users can test their applications with new features.
It is an isolated account where developers can create new processes and applications. It contains a copy of the production account data. A company can use sandbox accounts to train its employees on processes without affecting production data.
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This is where developers can create applications or solutions. It is isolated from the production account data. Developers have controlled access to sensitive, restricted, and financial data.
Administrators need to improve the performance of their NetSuite applications and address performance issues. Here are some commonly used best practices for optimizing and troubleshooting NetSuite account performance.
Administrator plays a key role in any company, as they ensure the functionality of Netsuite accounts. They maintain system controls for NetSuite and other assigned systems. They have to perform regular audits, check error logs, and resolve any issues faced by users. They are an integral part and important contacts for NetSuite. This post has outlined all the necessary topics that an administrator has to know about.
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