SAP SD Copy Control

If you are a Sales and distribution consultant then you should be aware of the copy control concept. Copy control is an essential thing in any sales documentation because it helps users to copy the necessary documents as per their requirements. Today we are going to explain important things about SAP SD copy controls, their necessity in the business, and how to create them in the SAP system.

Introduction to SAP SD Copy Control:

Copy control is a type of process where important transactions in the sales are copied from one document to another. 
The copy control is composed of two elements such as;

  • Routines: It’s a system that determines how the transaction is to be copied from source sales document to target document.
  • System: A system is a medium where users are able to create routines to meet the business requirements.

The Navigations to find the copy controls in the SAP SD:

  • SPRO -> go to IMG -> select “sales and distribution'' -> click on “Sales” -> choose the option “ maintaining copy control for the sales documents.
  • SPRO -> go to IMG -> select “sales and distribution” -> click on “shipping” ->choose the option “ specify copy control for the shipping”.
  • SPRO -> go to IMG -> select “ sales and distribution” -> click on “Billing” -> click on “Billing document” -> choose the option “maintain control copy for the billing”.

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The following are the important t-codes used to access the copy control methods:

  1. VTAA -> this t-code is used to copy the sales order to sales order.
  2. VTLA -> this t-code is used to copy the sales order from delivery.
  3. VTFL -> this t-code is used to copy the billing from delivery.
  4. VTFF -> this t-code is used to copy one billing doc from the other.
  5. VTAF -> this t-code is used to copy the sales order from the billing document.
  6. VTFA -> this t-code is used to copy the billing document from the sales order.

Uses of the Copy Control in the SAP SD:

The following are the few benefits of using copy control in SAP sales and distribution.

  • Copy control is a process in SAP SD where the source data can be copied to the target data.
  • Copy control is a useful tool, where an end-user does not need to repeat the control parameters. For ex: from “Form order” to “Delivery”, and Vice versa.
  • This function is also time consuming and reduces the occurrence of errors. 
  • The copy control function controls the data that is being copied from the source sales documents to the target documents.
    For ex: Creating new sales orders.

Now let’s see how we can create the Copy control in the SAP system.

How to Create the Copy Control?

The copy control is created at three different levels:

  • Header level
  • Item category level
  • Schedule line category level (this can be used when you want to copy from the sales order to sales order or billing document).

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The steps included to create the copy control:

  • Go to SAP easy access -> type t-code VTLA to check for the copy control between sales and delivery as shown in the image;

How to Create the Copy Control

  • Another way to create a copy control:
    Select the routine -> press F4 -> (to open it in the ABAP editor) press F5.
  • The copy control can be checked by double click on the “Item folder” -> choosing the “item category” -> then it will display the status item screen.

The different status types are;

  • Not relevant -> the item category is not relevant for copying.
  • Not referenced -> this tells that item can’t be copied.
  • Partially referenced -> this tells if the item is copied fully or not.
  • Fully referenced -> this tells if the entire item is copied or not.

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Log of incomplete items in the Copy Control:

In the SAP SD sales documentation, it is also possible to determine them as incomplete, if it fails to meet the customer requirements. 

The following are the important data entries you can define sales documents as incomplete;

  • Sales documentation header data
  • Sales document item data 
  • Schedule line categories sales documents 
  • Sales activity data 
  • Partner function data 
  • Delivery item data 
  • Delivery header data 

How to find the log of incomplete data?

The following are the basic steps to be considered to know the log of incomplete data;

  • Go to the SAP access menu -> type at-code OVA2 -> the new window will pop up.

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  • In the new window, fill these details: SPRO -> IMG -> sales and distribution -> basic function -> log of incomplete data item -> define the log of incomplete procedure -> click on the “execute” button as shown below;

How to find the log of incomplete data

  • A new window will pop -> here you can check for the incomplete data;

new window will pop

  • Now to assign incomplete procedures to each of the sales documents, follow the below steps;
    Go to the t-code VUA2 /SPRO -> IMG -> sales and distribution -> basic function -> log of incomplete data items -> assign the incomplete procedure as shown below;

sales and distribution

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A new window will pop up -> then choose “assign incompleteness procedure” to the sales documentation types;

assign incompleteness procedure

  • Users can also view these types of documentation types using the t-code VOV8 -> click on the check box to assign the specific sales document.

The important t-codes used to perform this task:

  • OVA2: this t-code is used to define the incomplete data procedures.
  • VUA4: this t-code is used to define the incomplete procedure to deliver data.
  • VUPA: this t-code is used to define the incomplete procedure to the partner function.
  • VUC2: this t-code is used to define the incomplete procedure to the sales activities.
  • OVA0: this t-code defines the status groups.
  • VUA2: this t-code is used to assign the incomplete procedure to define the sales header.
  • V.02: this t-code is used to execute all the incomplete procedures to get the checklist in the sales order.
  • VUA2: this t-code is used to set a warning or error message on the saved documents.
  • VUP2: this t-code is used to define the incomplete procedures in the sales item categories.
  • VUE2: this t-code is used to assign the incomplete procedures in the schedule line categories.

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The key tables to check for the incomplete data items:

  • VBUV = this is the table that indicates the incomplete log for the sales documents.
  • VBUK = this table indicates the header incomplete data.
  • TVUVG = this table indicates the group’s status.
  • V50UC = this table indicates incomplete logs for the deliveries.
  • V5OUC-USERS = this table indicates the incomplete logs for the deliveries and enhancements.
  • TVUV = this table indicates the incomplete procedures.
  • TVUVF = this table indicates the incomplete procedure fields.
  • TVUVS = this table indicates the incomplete procedures for the group’s status.
  • VBUP = this table indicates the item categories incompletion.
  • TVUVFC = this table indicates the incomplete log function codes.
  • FMII1 = this table indicates the funds’ management account assignment data.

Conclusion:

This SAP SD copy control article is specially designed for those who want to kick start their career as an SAP SD consultant, or someone who wants to think about switching their current job domain. With the help of this article, you can learn, and explore yourself with SAP sales and distribution concepts. As you know that we have been concentrating more on SAP SD, henceforth this article is one more treat you, people. I hope these kinds of articles help many SAP ERP communities to get some ideas, and execute them. I hope you guys are enjoying reading our articles, stay tuned to catch more articles.

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Kavya Gowda
Kavya Gowda
Research Analyst
Kavya works for HKR Trainings institute as a technical writer with diverse experience in many kinds of technology-related content development. She holds a graduate education in the Computer science and Engineering stream. She has cultivated strong technical skills from reading tech blogs and also doing a lot of research related to content. She manages to write great content in many fields like Programming & Frameworks, Enterprise Integration, Web Development, SAP, and Business Process Management (BPM). Connect her on LinkedIn and Twitter.