Alteryx Macros

When you hear using macros in alteryx may look intimidating for you, especially when you are new to alteryx. But during the process of alteryx, you may need particular kinds of macros to complete specific tasks. Macros may be required occasionally but they save you a lot of time and present alternate solutions for challenges. We are sharing the required information regarding alteryx macros, they are valuable for all kinds of situations though which you can repeat the same group of steps in order. It cleans the tool that helps you to perform operations in data. In this blog post we are going to learn about what is a macro, types of macros, creation of the standard macro, how alteryx macros help the organizations, key advantages and disadvantages on using them from business perspectives.

What is alteryx macros

Macro is a class of tools which are built into a single tool, and which can be inserted into another workflow. For saving the analytic process you perform repeatedly to create a macro. Without having to recreate the analytic process, when we are using each time the macro within the workflow. To use in the designer or uploaded for sharing in alteryx analytics or private gallery, Save a macro as.yxmc file.

For creating standard macro first open the alteryx designer, then select macros option in configuration pane. Go to the interface option and select macros input, which gives input value either manually or from the file. We can use the macro with other databases, when we have to follow similar operations and steps. To use macros, we may have inserted macros which are saved in the local system. Select the test and insert it into the workflow, after mapping run you will see the desired result. With the help of configuration pane, you can map the fields as per your requirements, then you have final output.

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Types of Macros

Standard macro: This kind of macro is created for a package of the process in workflow, as a tool which can be inserted in a workflow.

How to create a standard macro
  1. It has two ways for a standard macro creation in Alteryx design. One of them is by inserting a macro input interface tool that is used to get the output in macro output and the other one is as shown below. 

It Generally contains two input methods. One of them is for the file input and the other one is for the text input. And this tool of input may be defined with the help of an abbreviation and the tool may be named.

How to create a standard macro

2.Then we need to Verify that we now have a macro by clicking on the canvas and navigating it to the Workflow pane. And we should be able to see that the Type of workflow is a Standard Macro.

Workflow pane

3. Then require to design our workflow and then add a macro output at the end of our workflow.

macro output

4. Next we need to Save our workflow with .ymxc file extension, which we may customize the macro Icon by clicking (Ctrl+Alt+D) the interface Alteryx designer – Properties

macro Icon

5. Then it allows us to Open a new workflow and then click on right for inserting a macro, and we can use our macro to insert a multiplier value which comes out of the data that is used to calculate the monthly margin.

macro to insert

We may also save and share a macro for future use. That can be saved with the same name for a specific location. In Alteryx designer, we can design a macro repository mapped to a location on our computer or network,  simply save macros and use them in a workflow.

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Batch macro: It can run multiple times in a workflow, designing an output after the completion of each run. It runs once for each selected group of records in data, which requires a control parameter tool like an input.

How to create a batch macro

  1. select the Macro > Batch Macro From the Workflow Configuration tab, in the Type section. When we save the workflow as a Batch Macro, every tool in the workflow gets a lightning bolt anchor, Interface Tools can connect to these anchors.
  2. We need to Configure the connected Control Parameter tool.
  3. Then Configure the Batch Macro Properties through the Interface Designer Window (Ctrl+Alt+D), and  accessed through View > Interface Designer. later choose the gear icon to view the Properties.

Select either the default Standard Icon or the Custom Icon to upload our own.

Iterative macro: This type of macro runs in the workflow, the number of times set continuously until it meets a condition.

How to create an Iterative macro
  1. First Start with a completed workflow.
  2. Then the From Workflow Properties, choose the Iterative Macro from the Workflow Type dropdown list. Later we save the workflow as an iterative macro, every tool in the workflow gets a lightning-bolt anchor. The Interface tools only connect to these anchors. And the anchor indicates that interface elements and actions are updating a workflow tool.
  3. Finally Configure the Iterative Macro Properties, and found in the Interface Designer window (ctrl+alt+D) or accessed from the View menu. Then select the wrench icon to view the properties.

Location optimizer macro: a kind of macro which is an iterative macro which can be used in network analysis for identifying an optional location.

How to create Location optimizer macro

First we need to Set up our workflow to be a Location Optimizer workflow,

  1. select the Workflow tab in the Configuration window.
  2. And then from the dropdown Location Optimizer Macro  select Macro, Under Type.
  3. Later the workflow is saved as a Location Optimizer macro, and every tool in the workflow gets a lightning-bolt anchor, that indicates it, there are Interface elements and actions updating a workflow tool. The Interface tools may connect to those kinds of anchors.

How alteryx macros helps business

Series of functions which act linearly on your data, you may see it as a module which can be kept separately from main libraries. Alteryx uses the macros within the workflow without having recreation of the analytic process every time. They are useful for our businesses by reusing workflow, single point of maintenance and split tasks.

  • Re using workflow: It creates a macro for saving the analytic process, which you can perform repeatedly, you can design workflow, run it and confirm that it is working and realise that you have to run it every week with a slight difference in input of your data, you may apply different calculations for processing data. You can create a different workflow for each analysis, just by inserting the reformation macro, which is followed by a different group of calculations.
  • Single point of maintenance: For sharing different types of data for the preparation part, we need single input, instead of having more steps for sharing processes. Envision an upgrade at the department from where you are receiving data, and all the workflow which we use will be updated immediately that modifies all our dependent workflow with a single change.
  • Split task: It expands the scenario to workflow with various groups of sections and tools, each person may work on the single piece of analysis and everything to be combined for final workflow. When several people are going to be developing the workflow, it can be useful to split it into tasks that each can develop independently.

Advantages of Macros

They decrease human errors and help us for processes which are required and involve a lot of steps to complete a single objective. Its ease of use allows those who are nontechnical business users to directly create their own solutions without using any other additional resources.

  • It shortens the time of beginning to analyze data, searching for insights and minimizing the task which does not give value to our business and minimizing the analysis phase. It speeds up the time of obtaining insights on data, it is one of the best, complete and great customer service which is more experienced by software companies.
  • It provides very strong solutions for the business, which are involved in the product, that helps to make the usage simple and help us find answers and provide a lot of good customization of capabilities. The design of the tool is simple to use without using code that we can appreciate.

Disadvantages of macros

  • There is a big change in terms of pricing between license tiers, the solutions which are provided lack in terms of visualizing data.There is a big change in terms of pricing between license tiers. The solutions which are provided lack in terms of visualizing data. Which helps to pick up the slack, when data visualization added it would be very good and complete.
  • There are no ready models available for using analytics, some statistical packages are difficult to understand as packages are not straightforward and they require learning. It may give the outputs of tabular data extraction, but it is not capable of reading similar text.
  • It does not support users when multiple users try to access the same workflow of the server, as it becomes unstable and frequent cashes.It does not support users when multiple users try to access the same workflow of the server, as it becomes unstable and frequently crashes.

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Conclusion

It can optimize the time spent by us manually to enter data into excel sheets and can transform data into better levels for analysis. We have a lot of things to do with alteryx which also include predictive modeling to create visualization, creating analytical applications and extracting the reports. It reduces the work to a great extent of development, as we may build logic that you might have the chance to reuse it for multiple workflows. 

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Gayathri
Gayathri
Research Analyst
As a senior Technical Content Writer for HKR Trainings, Gayathri has a good comprehension of the present technical innovations, which incorporates perspectives like Business Intelligence and Analytics. She conveys advanced technical ideas precisely and vividly, as conceivable to the target group, guaranteeing that the content is available to clients. She writes qualitative content in the field of Data Warehousing & ETL, Big Data Analytics, and ERP Tools. Connect me on LinkedIn.

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