In any enterprise, storing data takes a lot of data, you can assume that the data can be of any type such as product and customer data. In recent times, SAP sales and distribution plays a significant role in the managing and distribution of business data across organizations. Today we will be explaining a complete overview of the SAP SD functional module along with its workflow.
SAP SD (Sales and distribution) is one of the significant functional modules of any enterprise resource planning (ERP). The SAP SD module helps in the bills management, shipping, services, transportation, and selling of the products. This functional module is closely integrated with other modules like Material Management (MM), product planning (PP), and logistics.
Master data management is a key factor in the SAP sales and distribution functional module.
Primarily, there are two levels of master data available they are;
First, let’s discuss the first level;
a. Customer master data
b. Material master and
c. Pricing conditions
Now discuss the second level;
It includes only;
It’s time for us to know how to create customer master records;
In general, the master record consists of information about the business transactions and also information about the customers where the organization uses this information to collaborate with them.
Let us know the important transactions being used in the creation of customer master records.
To create a master data all you need to do is use an account group;
*Note: XD01 -> this includes the sales area details, and that will be stored in the tables like KNA1, KNVV, and KNB1.
VD01 -> this includes the sales data and no company code data will be included.
FD01 -> this includes all about the company code levels, and the data will be stored in the tables KNA1 and KNB1.
Open the SAP editor, then enter the T-code “XD01”, as shown below;
a. First, choose the account group from the given list
b. Enter the customer number and select the proper company code.
a. Sales organization
b. Distribution channel
c. Various divisions details.
The partner function in SD allows users to identify which partner functions need to be performed with the business process. Consider a simple example; when all the customer functions are performed by partner function, this process is known as an obligatory function in Sales and distribution.
Related Articles SAP SD Modules !
All the partner functions can be categorized on the basis of a partner type. The partner types can be named as;
1. Partner type customers consist of four sub-modules;
a. Sold to party type
b. Ship to party type
c. Bill to party type
2. Partner type contact persons
3. Partner type vendors
4. Forwarding agents
5. Employee responsible
6. Sales personnel type
7. Partner type personnel
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In the below section, we would like to mention a few important partners type and their core functionalities ;
Customer type -> Sold-to-party
Vendors type -> Forwarding agents (fwdg agents)
Human resource type -> Employee responsible
Contact person types -> contact person (CP)
Now it’s time for us to know how to create the partner functions;
The steps included are;
Suppose you have already adopted SAP in the organization and now it’s time to add all your stock in the Sales and distribution module.
The steps included creating a material stock;
All sales order activities can be divided into pre-order and post-order sales activities. Pre-order sales take place before the product is sold out and post-order sales take place after the product is sold out.
There are two types of pre-sales order activities that take place, they are;
Related Articles SAP SD Tables !
Inquiries are nothing but questionaries about if the product is available or not, the cost of the products, and the delivery of the product.
The t-codes which are used to perform inquiries;
1. VA11: Create inquiry logistics -> sales and distribution -> sales -> inquiry -> create.
2. VA12: Change inquiry
3. VA13: display or inquiry search
A quotation is a legal document or blueprint, which enables customers to know about the products or services.
The following are the T-codes used to create the quotations:
1. VA21: Creating a quotation.
2. VA22: Changing of quotation.
3. VA23: display or quotation search
First, let’s start with creating inquiries:
Foremost, an inquiry is not about the blueprint or a document, but it is all about information that is related to products or materials, and goods quality.
The navigation is as follows:
First, go to the logistics -> sales, and distributions -> click on “sales” -> Inquiry -> create a T-code (VA11).
Note: when you use this T-code, create the below details to access this t-code.
Inquiry type -> ZEC 1 (IECPP inquiry)
Sales organization -> 4000
Distribution channel -> 40
Division -> 00
The steps included are;
A message like inquiry type “123456789” will be created and displayed.
The following are the benefits of using SAP sales and distribution;
From this article, we can consider that Sales and distribution is an important functional module. In every ERP based organization, they prefer to adopt Material management along with sales and distribution to manage/track the overall sales. I hope this SAP SD tutorial may help a few SAP communities to learn, and explore the basic sales knowledge.
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