PowerApps Interview Questions

Last updated on Nov 24, 2023

In today's world, most firms are seeking experts who are skilled in Microsoft PowerApps and Power Optimize. Low-code implementations have grown in popularity due to their ease of advancement and lack of significant coding skills.If you're unique and want to learn further about PowerApps and Power Automate, this guide will get you up and running quickly. This guide includes expert-curated frequently asked PowerApps interview questions for basic and advanced levels. Let's get this started.

Frequently asked Powerapps Interview Questions for basic level:

1. What are power apps?

Ans. PowerApps are a dynamic, versatile Platform as a Service offering from Microsoft. They facilitate the building of custom mobile apps across platforms. These include Android, iOS, Windows, and web browsers. Further, it includes multiple apps, services, connectors, and data platforms, allowing for faster, customized software creation. PowerApps can connect to many data sources, both online and on-premises like SharePoint, MS Excel, MS Office 365, Dynamics 365, and SQL Server. It also makes them ideal for creating apps that interact flawlessly with your business's data ecosystem.

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2. What exactly is a collection? What is the procedure for developing a collection?

Ans. A collection in PowerApps is a local data source, independent of cloud services, residing on the device. It's designed for local storage and is not shared across devices or users. Collections are utilized for storing and retrieving data within the app. Functions like Collect, ClearCollect, and Clear are integral to managing these collections, enabling the manipulation and handling of data within PowerApps effectively.

3. Explain briefly how to define and use a local or global parameter in power apps.

Ans. Global variables in PowerApps are set using the Set function, which stores information temporarily. It could include the number of button selections or results from data operations. Local variables, or context variables, are created with the UpdateContext function, providing a similar temporary data storage on a more localized level within the app.

4. What exactly is Common Data Service?

Ans. The Common Data Service (CDS) is a secure platform for storing data used by business apps. It organizes data into entities akin to database tables and comes with a set of pre-defined standard entities while allowing the creation of custom ones. CDS is integral to PowerApps, enabling developers to craft rich, data-driven apps.

5. What are the main differences between the Canvas App and the Model-driven App?

Ans. Canvas Apps offer a freeform interface design, allowing for a high degree of customization and connection to over 200 data sources. They are ideal for creating bespoke user experiences on web, mobile, and tablet platforms. On the other hand, model-driven apps start with the database schema, leveraging the structure of your business data in the CDS to generate responsive UIs automatically. They are robust in utilizing CDS's capabilities to configure forms, business rules, and workflows.

6. Is Flow dependent on Power Apps or the other way around?

Ans. PowerApps and Flow (now Power Automate) are distinct yet complementary tools. PowerApps is more focused on app creation with optional integration with Flow for enhancing functionalities, whereas Flow can operate independently or in conjunction with PowerApps to automate workflows.

7. What is the difference between an Action and a Trigger in MS-Flow?

Ans. Actions in MS-Flow are user-initiated tasks, like SQL database operations. Triggers, however, are automatic alerts from connectors when certain events occur. Triggers are of two types: Polling Triggers, which regularly check for new data, and  on the other hand, Push Triggers can wait for a specific incident to occur before starting an action.

8. How do I use the canvas components in my apps?

Ans. Components in PowerApps are reusable blocks that allow for creating custom controls within canvas apps. These components can be shared across different apps and organizations, promoting standardization and efficiency in app development.

9. What are the various methods for submitting data from the power apps?

Ans. Data in PowerApps can be submitted using functions like Patch(), which allows for partial updates, and SubmitForm(), which is used for submitting entire forms.

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10. How can a different user environment be created in PowerApps?

Ans. Environments in PowerApps serve as containers for organizing and managing business data, apps, and flows. They enable the segregation of apps based on roles, security needs, or target audiences, tailoring the app development process to specific organizational needs.

11. Is it essential to combine various data sources into a single canvas app?

Ans. Combining multiple data sources in a single canvas app is essential for robust app functionality. PowerApps supports an extensive array of connections, allowing for integrating diverse data sources in a single application, enhancing its versatility and efficiency.

12. What is Microsoft PowerApps?

Ans. MS PowerApps is a suite that functions as a PaaS. It enables the creation of various mobile apps compatible with platforms such as Android, iOS, MS Windows, and web browsers. Further, PowerApps offers an agile development space, making it possible to craft powerful apps tailored to specific business needs quickly.

13. What are the various features of Microsoft PowerApps?

Ans. MS PowerApps boasts various features, including integration with Flow and other Office 365 automation tools. It provides a user-friendly drag-and-drop interface for app development and connects with over 200 data sources. PowerApps also includes a rich collection of sample apps and a strong community for support.

14. Explain the main components of PowerApps?

Ans. PowerApps comprises several key components: Canvas apps, Model-driven apps, Microsoft Dataverse, and Portals. Additional elements like Galleries, Cards, Screens, Functions, Properties, and Controls support the app development, enhancing functionality and user experience.

15. Distinguish between Canvas and Model-Driven Apps?

Ans. Canvas Apps offer a highly customizable user interface, allowing integration with various UI elements and connections with over 300 data sources. Model-driven Apps, conversely, focus on data-driven development, automatically creating user experiences based on Dataverse tables, and are limited to a single data connection.

16. Is it possible to build Microsoft Power Apps without having a license?

Ans. Creating or using PowerApps requires a license. However, a 30-day trial plan allows users to explore PowerApps' features without a commitment.

17. What are Common Data Services (CDS) and their uses?

Ans. The Common Data Services (CDS) consolidate data from various sources into a single repository, streamlining the app-building process in Power BI, Power Automate, and PowerApps. CDS organizes data into entities, similar to database tables, and includes a set of core entities while also supporting custom entities. 

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18. When can you use Model-driven apps rather than Canvas apps as a consultant?

Ans. Model-driven apps are ideal when the application primarily interacts with Dataverse-defined tables, offering a data-centric approach to app development.

19. How can you make the Canvas Apps more accessible?

Ans. Enhancing accessibility in Canvas Apps involves utilizing features like adjustable screen height and width and Container controls, ensuring the app accommodates various user needs and preferences.

20. Explain the different methods of submitting data from PowerApps?

Ans. PowerApps utilizes the Patch() function for partial data uploads and the SubmitForm() function for comprehensive data submissions, providing flexibility in how data is handled within applications.

21. Can we access local area network data sources through Power Apps?

Ans. Yes, PowerApps enables connections to local network data sources, offering data integration and access flexibility.

22. How can you share a canvas app with external business partners & contractors?

Ans. Sharing a canvas app with external parties is feasible through Azure AD B2B external partnerships, allowing guest users to access the app for a specified period.

23. Define the different types of apps that PowerApps can develop?

Ans. Microsoft PowerApps allows for the development of diverse app types, including Canvas apps, Model-driven apps, Common Data Services (CDS), and portals, catering to a wide range of business needs.

24. Define the various options for using media files in the Canvas app?

Ans. PowerApps supports the upload of media files up to 200 MB per app. Using external media or blog storage services like Azure for larger files is recommended, integrating them within the app via URLs.

25. What do you mean by collection in PowerApps?

Ans. A collection in PowerApps is a local data source unique to the app and not tied to cloud services. It functions as local storage on the device and can be managed using Clear, ClearCollect, and Collect.

26. Explain how to create separate user environments in Microsoft PowerApps?

Ans. In PowerApps, an environment acts as a space to store, manage, and share business data, apps, and flows. It functions as a container, allowing the isolation of apps based on their audience, security needs, or functions. It is tailored according to the specific requirements of the organization and the intended apps.

27. Explain how you use a local or global variable in Power Apps?

Ans. In PowerApps, global variables are set using the “Set” function, which temporarily stores data like operational results or the count of button presses. Local variables, or context variables, are created with the “UpdateContext” function and are confined to a specific screen, not accessible from other screens.

28. Is it possible to use many data sources in a single canvas app in PowerApps?

Ans. PowerApps allows the integration of multiple data sources within a single app, offering extensive flexibility and connectivity options once the initial connections are built.

29. Does Flow rely on Microsoft PowerApps, or PowerApps rely on Flow?

Ans. PowerApps and Flow (Power Automate) are distinct but can be used differently. PowerApps is primarily for app development, occasionally integrating with Flow, while Flow can operate with or without PowerApps, focusing on automating workflows.

30. Explain the various license options available for the MS Power Platform's Storage attributes?

Ans. The MS Power Platform offers three types of storage capacity licenses: Dataverse for Apps Database Volume, Dataverse for Apps Log Capacity, and Dataverse for Apps File Space, catering to different storage needs within the platform.

31. How to create a clear or distinct user environment in Microsoft PowerApps?

Ans. Creating a distinct user environment in PowerApps involves setting up a space for storing, managing, and sharing business data, apps, and flows. This environment acts as a container, isolating apps based on specific roles, security needs, or target demographics, and is defined by the organization's requirements and the nature of the apps being developed.

32. What are the benefits of using Power Apps?

Ans. PowerApps facilitates workflow management, data visualization, automation, and reporting. It enables integration across teams, field workers, management, and consumers, accessible via mobile apps, websites, or Office 365 products. PowerApps supports diverse business activities, from employee onboarding to configuration frameworks, ensuring security and efficiency.

33. Define the concept of security roles in Microsoft PowerApps?

Ans. In Microsoft Power Platform, Security Roles assign permission levels to specific users or teams within an entity. These roles define the rights and access levels, configuring access to apps and data within the space and managing a user's access to resources through a combination of access levels and permissions.

34. What is the use of Patch Function in canvas apps in PowerApps?

Ans. The Patch function in PowerApps allows users to create their apps by combining various PowerApps functions into a single app. It employs an "if-then" logic, facilitating the merging and manipulation of data within the app.

[ Related Article: powerapps patch ]

35. Which types of companies should use Microsoft PowerApps?

Ans. Microsoft PowerApps is designed for businesses of all sizes and types. It offers the flexibility to create tailored apps that meet specific organizational needs, making it a versatile tool for enterprises across various industries.

36. Explain the use of DLP Policies in PowerApps?

Ans. Data Loss Prevention (DLP) policies in PowerApps act as safeguards to prevent accidental business data exposure. These policies can be implemented by tenant admins or those with the Environment Admin role, ensuring secure data handling within the platform.

37. Is it required to learn to code for app creation?

Ans. MS PowerApps is designed to enable non-coders to develop apps without coding skills. It provides a library of pre-defined templates that can be customized to suit specific app building needs.

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38. Define some examples of Microsoft Power Apps Use Cases?

Ans. PowerApps can be used for daily data collection and management tasks. Examples include creating applications for employee work hour tracking, managing expense accounts, and responding swiftly to customer needs, showcasing the platform's flexibility and rapid deployment capabilities.

39. Explain Dataverse?

Ans. Dataverse is a data platform within Microsoft PowerApps that facilitates the storage and modeling of business data. It forms the foundation of MS Dynamics 365 apps, offering secure data management and customization with standard and custom tables.

40. What are the Microsoft PowerApps Portals and their use?

Ans. PowerApps Portals is a web design platform within PowerApps, focusing on external-facing websites. They enable the creation of sites that reveal data to customers and vendors, offering integration with standard authentication services and sharing similarities with model-driven apps in their reliance on Dataverse.

41. Define the various benefits of the PowerApps Portal?

Ans. PowerApps Portals enhance customer, partner, and employee satisfaction by integrating with Microsoft Power BI and other Microsoft apps like SharePoint. They facilitate better decision-making, strengthen security for client data, and engage external users by allowing secure access to data through commercial authentication services.

42. How can you verify the versioning of a canvas app in a collaborative setting when there are regular updates?

Ans. Versioning in a collaborative canvas app setting can be managed by including version-specific comments or labels indicating the version number on the app's home screen. This manual update process helps app makers keep track of changes and maintain consistency.

43. Explain what Microsoft PowerApps cannot do and what puts it apart From Others?

Ans. Microsoft PowerApps is uniquely tailored for internal business applications, offering enhanced scalability, reliability, and performance. Its integration with Microsoft Flow and Power BI makes it an ideal solution for growing small businesses. However, it's not suitable for public distribution as sharing outside the organization is impossible. PowerApps follows a "no-code" approach, eliminating the need for JavaScript or HTML and simplifying and speeding up development. Nonetheless, developers are limited to pre-built templates and connectors, restricting customization.

44. How can we connect to SharePoint from a canvas app in PowerApps?

Ans. Connecting a canvas app in PowerApps to SharePoint involves generating an app from a SharePoint custom list or establishing a connection for data addition or new app development. You can display data from a SharePoint Online custom list or manage multimedia files in a library. PowerApps can create a three-screen app for managing custom list data. Alternatively, establish a secure connection by signing into PowerApps, navigating to Data > Connections, and selecting SharePoint. You have options for a direct link or using a data gateway, after which you can add data to an existing app or start anew.

45. How do you define the error function in PowerApps?

Ans. In PowerApps, errors may arise due to data source alterations, network issues, or permission conflicts. While Patch and other data functions don't directly return errors, the "Errors" function can be used post-operation to identify issues. It produces a table detailing the error, including the affected record, data source, and specific column. Additionally, 'Validate' and 'DataSourceInfo' functions can preempt potential errors. The 'Errors' function is crucial for providing clear error messages and codes aiding troubleshooting.

46. In Microsoft Power Apps, how can you cache data?

Ans. Data caching in PowerApps involves:

  • Navigating to the PowerApps portal.
  • Selecting your Portal app.
  • Accessing 'Settings' and then 'admin'.

From there, choose 'Portal Actions' and 'Restart.' It restarts the web application service and clears the server-side cache, enhancing its performance.

47. How to store an attachment in Microsoft PowerApps?

Ans. To store attachments in PowerApps, first, select the forms where extensions are needed. Open the data panel and locate the 'Attachment' field to activate it. Always ensure to back up your app before publishing any changes.

48. Explain the important difference between PowerApps and Power Automate?

Ans. PowerApps is a design tool for app creation, while Power Automate focuses on workflow automation. They are distinct yet complementary tools with specific use cases in business process automation and application development.

49. What are the steps to add components to a canvas app?

Ans. To add components to a canvas app in PowerApps, access PowerApps Studio, create or update an app, and use the 'Add' option to import parts. It allows for the integration of custom controls into your app.

50. Explain the use of the Microsoft PowerApps Loading Spinner?

Ans. The Loading Spinner in PowerApps indicates ongoing data loading processes. An animated element signals users when data retrieval takes longer than usual. This feature under the Advanced tab improves user experience by providing visual feedback during longer loading times.

51. How can you enhance the performance of your PowerApps?

Ans. Enhancing PowerApps performance involves limiting data connections, reducing control usage, avoiding inter-screen formula dependencies, optimizing OnStart properties, caching lookup data, utilizing delegation, and minimizing formula repetitions. Additionally, authorizing 'delayOutput' for all text input controls can improve performance.

52. What are the drawbacks or limitations of using Microsoft Power Apps?

Ans. Microsoft PowerApps has certain limitations, including a complex licensing structure, cost factors, item limitations, and limited support for various device sizes and orientations. It also lacks support for JavaScript in PowerApps forms, and its SharePoint integration works best only with attachment control.

53. In what coding language is Microsoft PowerApps written?

Ans. Microsoft PowerApps uses Microsoft Power Fx, a low-code language inspired by Excel and designed to express logic across the Microsoft Power Platform. It makes PowerApps accessible and user-friendly, especially for those familiar with Excel.

54. Define Datastore And its Working strategy? What type of events does it Support today or No Longer Support?

Ans. DataStore in PowerApps is a non-visible data repository, allowing records retrieval without display. It supports operations like row insertion, deletion, recovery, and update. However, it no longer supports click events, focusing on more functional data manipulation methods.

55. What is a Combo Box in PowerApps and what separates it from the Drop-down?

Ans. A Combo Box in PowerApps is a searchable control allowing for server-side item selection, offering flexibility in displaying single or multiple data values per item. In contrast, a Drop-down control conserves screen space and is more suited for longer option lists.

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56. In which conditions does the power app/automate run? In MS Power Apps, how can you get impersonation or overhead privileges?

Ans. PowerApps operates under the current user's context, with flows triggered automatically or manually through PowerApps running in the flow owner's context. Impersonation is not default, but you can create interconnected flows to bypass this limitation and simulate user actions.

57. Define the method to export to excel in PowerApps?

Ans. Exporting to Excel from PowerApps requires a flow workaround, where JSON data is passed from PowerApps to the Flow, which then creates and saves an Excel file on SharePoint. The Excel file URL is then communicated back to PowerApps for download.

58. What do you mean by a concurrent function in PowerApps?

Ans. The Concurrent function in PowerApps allows simultaneous evaluation of multiple formulas, reducing processing time by executing actions in parallel rather than sequentially.

59. What do you mean by Environment variable and How do you make one in PowerApps?

Ans. Environment variables in PowerApps are unique to each environment, storing key-value pairs for application use. They facilitate the separation of variables from applications, allowing easy modification across different domains.

60. Distinguish between an action and a trigger in MS-Flow?

Ans. In MS-Flow, an action represents user-initiated operations, like database updates, whereas triggers are automated signals from connectors indicating specific events. Triggers can be polling (checking for new data at intervals) or push (waiting for events).

61. Explain the difference between the following Power Apps functions- Match, IsMatch, and MatchAll?

Ans. In PowerApps, 'IsMatch' returns a boolean based on string-pattern matching, 'Match' returns the first matching record, and 'MatchAll' provides a table of all matches found.

62. How can you use the canvas components in your apps?

Ans. Canvas components in PowerApps are reusable controls that can be exported, imported, and utilized across different apps, allowing for consistent control designs and efficient development across multiple applications.

63. Explain with an example how to use the LookUp() & Filter() functions. What differentiates LookUp function from Filter()?

Ans. LookUp() retrieves the first record meeting specified criteria, while Filter() returns all matching records. For instance, LookUp(Soap, Color = “White” Quantity) finds the first white soap, while Filter(Soap, “white” in Lower(Color)) lists all white soaps.

64. In Microsoft Power Apps, how can we apply Error Handling?

Ans. Error handling in PowerApps involves using 'IfError' and 'isError' functions to manage and communicate errors effectively. Enabling Formula-level error management is crucial for this process.

65. What is meant by delegation?

Ans. Delegation in PowerApps refers to minimizing on-device data by delegating data processing to the data source. It involves using formulas that can be delegated to handle data efficiently and reduce network load.

66. Define SaveData, LoadData, and ClearData functions in MS PowerApps?

Ans. 'SaveData' saves collections for later use, 'LoadData' reloads previously saved collections, and 'ClearData' clears data related to a specified name or all app-related data storage. These functions facilitate efficient data management in PowerApps.

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