SSRS Interview Questions

SSRS is one of the most widely used reporting tools by the developers. Its ease of use and a user friendly interface makes it the first choice of every developer for data analytics and report generation. SSRS skills are in high demand in the market. Many companies are looking forward to hiring DBA experts who have got quite a hand at the SSRS skills. In case you are going to attend an interview on SSRS soon, here is a guide for you to prepare from. This SSRS Interview Questions guide contains the most frequently asked questions of the SSRS interviews. The blog has been developed to give you an insight for entry-level, experienced level, advanced level and some scenario based questions.

1. Please explain what SSRS is.

Ans: SSRS is the acronym used for SQL Server Reporting Services.  The SSRS is a server-based report age programming framework which is presented by Microsoft. SSRS is an assortment of apparatuses and administrations that encourages you to make, send, and direct reports. With the help of Microsoft SSRS a developer is able to make rich reports (intelligent/plain/graphical) from a few information sources with rich information representation (maps, sparklines, charts).     In SSRS you can send out reports in different arrangements (Word, Excel, PDF, and so on).

2. Shed some light on the significant highlights of SSRS.

Ans: Here is a sneak peek into the most noticeable features of SSRS

  • The generated reports can be worked by utilizing social, XML, Excel or multi-dimensional sources and can recuperate information from ODBC and OLE DB association suppliers.
  • In SSRS clients can make reports in various structures like even, freestyle, graphical, diagrams and framework structure 
  • It likewise bolsters online highlights; anybody can collaborate with the report server on the web legitimately and can see reports in electronic applications. 
  • Any number of impromptu reports can be made by utilizing illustrations, pictures or outer substance and spare them on a server. 
  • All the reports made in the SSRS can be sent out in different arrangements like XML, CSV, TIFF, PDF, HTML, and Excel. 
  • It has the mechanized choice for buying in reports to the client's letter drop, portable and shared area. 
  • It underpins the Simple Object Access Protocol (SOAP) 

3. Explain what benefits you get after using the SSRS Services.

Ans: Here is the list of benefits that you get by using the SSRS Service of Microsoft-

  • It is anything but difficult to convey on your existing hardware, as reports are put away in one brought together web server where clients can run a report from one single spot. 
  • Since SSRS permits the cross trading reports in different organizations, it is exceptionally simple for additional examination of reports with various document groups. 
  • The preparing of conclusive reports is quicker on social or multidimensional information. 
  • Delivery of data to a business association is quicker so it is useful in giving better choice help. 
  • There is no requirement for a pro to oversee SSRS, so no requirement for costly pro aptitudes. 
  • Business clients can connect with data without including IT experts. 
  • Security can be applied to folders just as reports and is overseen in a determined job order manner.

4. Elucidate upon the SSRS architecture’ components.

Ans: Here are the important aspects of the SSRS architecture-

  • Report Builder: with the help of this component, you can utilize report plan usefulness that is useful for making specially appointed reports. It fills in as a report-distributing instrument that executes the report in the customer PC. 
  • Report Designer: One can use this component to create straightforward and complex reports; it is utilized as a distributing instrument. 
  • Report Manager: In this component you get the access to online reports.
  • Report Server: this component is the server that stores the metadata data utilizing the SQL server database motor. Report Server database: You can utilize this component to store metadata, report definition, security settings, information conveyance, and other data. 
  • Data Sources: in the SSRS environment you get the information from social, XML, Excel and multidimensional data sources, the sources of origin of the data whose report is generated is referred to the data sources

5. Elucidate and explain the multiple kinds of Reporting Life Cycles that are available in SSRS domain.

Ans: In the SSRS environment there are three phases in which the lifecycle of a report is completed. These phases are- 

  • Report Development: in this phase of report generation all the reports are structured and created by report designers 
  • Report Management: in this phase the user usually has to ensure the Database Administrator (DBA), where he needs to confirm 
    Only approved clients can get to the reports. 
  • Optimize the information source execution when executing the report 
  • Maintaining the planning of reports to clients 
  • Report Delivery: in this phase of report generation you get the assurance that the created and executed reports would arrive at the business clients for dynamic. In case any imperfections or changes are required in reports, at that point it returns to the improvement stage for the rectification or changes.

6. What are the different kinds of SSRS command prompt utilities?

Ans: In SQL Server Reporting Services, there are many command prompt utilities that can be used by a developer to direct the given report server. These utilities will be naturally introduced when you are introducing a report server. The following is the rundown of utilities:

  • RSS Utility: for this utility the command file is 'RS.exe', this backings Native and SharePoint advancement modes. RSS Utility the aspect that you can use if you want to play out a scripted activity and furthermore used to send the reports on the report server. 
  • Powershell cmdlets: This backings just SharePoint mode, it will introduce Reporting SharePoint administration and intermediary servers, it additionally gives provisioning and overseeing of Reporting administration application and intermediaries. 
  • Rsconfig utility: for this the command file is 'rsconfig.exe', this backings just Native improvement mode. It is utilized to design and deal with the report server association with a storehouse database.
  • RsKeymgmt utility: in this the command file is 'rskeymgmt.exe', it bolsters just Native designer mode. It is an encoded key administration device used to reinforcement, erase, apply and reproduce symmetric keys through the order line.

7. Explain the concept related to the sub-report.

Ans: In SSRS sub-reports are embedded into the primary part, much the same as a principal report, you additionally pass inquiries and parameters to it. A sub-report can be considered as an augmentation to your principal report, however it comprises an alternate informational collection. For instance, you can set up a report of clients and afterward utilize a sub-report to show a rundown of requests for every client.

8. Highlight the cons of using SQL Server Reporting Services?

Ans: Well, SSRS is a great tool, however, it has got some disadvantages, which are as follows- 

  • SSRS is for the most part worked for developers, to utilize all the highlights in SSRS you have to learn SQL code and SSRS capacities. It isn't reasonable to the normal business clients. 
  • When you are running a gigantic report with bunches of information, it takes up loads of assets in the server. 
  • SSRS runs just in windows, such huge numbers of organizations that are not utilizing windows can't utilize this device. 
  • A separate Mobile server is required to run reports in cell phones. 
  • There is no alternative to share esteems between primary reports and subreports; you can just pass the qualities from subreport to the fundamental report through parameters. 
  • your organisation will need a specialist to troubleshoot the articulation and custom code.

9. What software prerequisites do you need to run SSRS successfully?

Ans: The following is the rundown of least programming prerequisites of SQL Server Reporting Services:

  • Processor: Intel Pentium II or higher processor 
  • Operating System: Windows Server 2003 (Standard or Enterprise release), Windows 2000 or Windows XP Professional with Service pack 4 or higher. 
  • Memory: 256 MB of RAM and 512 MB or increasingly dependent on necessities. 
  • Hard Disk: 50 MB for report server, 100 MB for .Net system, 30 MB for report originator, 145 MB for tests. 
  • Database: SQL Server 2000 with administration pack 3 (usual, enterprise, and developer release)

10. What are the various types of reports you can create while using the features of SSRS?

Ans: In SSRS we can create the following types of reports-

11. What is the method to arrange a report in SSRS?

Ans: You can deploy an SSRS report in three ways, they are-

  • By Visual Studio: You can legitimately send the report in Visual Studios through arrangement wayfarer, by pronouncing the report server URL in venture properties at Target Server URL. 
  • By Report Server: By perusing the report from the plate area of the server you can send the report to report server 
  • By making the Utility: Another alternative is to make tweaked utility to convey the report

12. What method will you use for reduction in the overhead that gets created in Reporting Services data sources?

Ans: The developer who is working in the SSRS environment can use the Cached reports and Snapshots if he wants to decrease the overhead that has been created on top of the Reporting Services Sources.

13. Tabular and Matrix report- Explain the differences.


  • Tabular Report: In SSRS Tabular report is the most fundamental kind of report. Every segment identifies with a segment looked over the database.
  • Matrix Report: to be true the matrix report is a cross-arrangement of four gatherings of information and is not that widely used as compared to tabular report.

14. What is the procedure to store a query in a Database server in SSRS reports?

Ans: The orderly storage of SQL inquiries straightforwardly in content organization in the information ought to be maintained a strategic distance from. Rather, it ought to be put away in a put away system in the database server. The bit of leeway is that the SQL would be in an incorporated configuration in a SP and gives all the advantages of SP contrasted with utilizing an impromptu question from the report.

15. As a developer when is it that you must use the Null Data-Driven Subscription?

Ans: As a developer I will run commands to prompt a data-driven subscription in SSRS that will utilize the Null Delivery Provider, in this same process the command will determine the Null Delivery Provider as the principal technique for conveyance in the membership.  At that point the report server focuses on the report server database as the conveyance goal and enables you for a particular rendering augmentation called the invalid rendering expansion. 

Contrasted with other conveyance augmentations, we can't arrange the Null Delivery Provider with the help of a membership definition as it doesn't have conveyance settings.

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16. What is the method for fine-tuning of a report?

Ans: Follow the underneath referenced approaches to adjust the Reporting Services:

  • Augment the Server limit or utilizing the detailing administrations of another database server.
  • To experience better insertion of report substance, report application's rationale and qualities can have a copy duplicate of information. – Replication of information consistently.
  • With the option of enabling the no lock alternative, the challenges of locking can well be settled and the presentation of the question can be progressed. This should be possible by utilizing filthy read at the hour of copying the information is inaccessible.

17. Explain the function of a query Parameter.

Ans: The principal motivation behind the inquiry parameter is to channel information during information preparing. Query Parameters in SSRS are characterized in the language structure of an information preparing augmentation.

18. What do you understand by the term Matrix?

Ans: The matrix is an information area that shows report information in cells that are assembled into segments and columns. The quantity of Columns and lines in an SSRS collection are controlled by the interesting estimations that are set by the DBA for every column and row gatherings.

19. Explain the steps to add a desired chart on a report that has been generated in the SSRS environment.


  • Run another graph wizard to add a diagram information locale to your report. The wizard offers line, segment, pie, region, and bar diagrams. 
  • One can easily drag reports to the present dataset fields for both numeric as well as the non-numeric information to the Chart Data sheet of the outline, in the wake of adding a graph information area to the plan surface. 
  • Select the option of the desired chart to speak to the Chart Data sheet with its 3 zones:

20. What is the method for adding a custom code to an SSRS Report?

Ans: If you wish to include the desired custom code to an SSRS report, all you need to do is to go to the Reports menu. Once you click on it, you will get options, choose the Report Properties submenu option that is present and that is where you will discover the alternatives for custom code.

21. What is the functionality of a Report Builder?


  • Report Builder in SSRS is a report creating apparatus from the world of Microsoft which permits clients to configure, oversee, and distribute reports to SSRS server.
  • It is an independent application and takes a shot at both SQL Server as well as the Analysis Services information sources.

22. When was the report builde introduced?

Ans: In the year 2005. 

23. How is it possible by the Report Builder to support the Analysis Services cube?

Ans: In SSRS the report Builder bolsters social SQL as well as the Analysis Services information sources that are present in SQL Server. If you want to make a model to Analysis Services 3D square, you can visit the Report Manager or Management Studio, assemble an information hotspot for your Analysis Services database.

24. How are the users of SSRS using a Report Builder in harmony with SQL Server data sources?

Ans: We know that models which give the access that is necessary to SQL Server Analysis Services are consequently produced on the hub of the report server, here the Report Builder can be used to create or change the design models that are based on SQL Server social databases. These model-building ventures are another kind of task inside a Visual Studio-based advancement shell.

25. How can the developer force the Report Builder to produce the parameter that they want upon the users who are viewing the report?

Ans: When the filter dialog box appears, you need to click the name of the rules that you might want to provoke the client for when seeing the report. 

26. Can you run SSRS with SQL Server Express edition?

Ans: Yes, we can easily run SSRS along with SQL Server Express edition.

27. Elucidate the limitation of SQL Server Express Edition in SSRS?

Ans: The impediments of SQL Server Express Edition in SSRS are recorded beneath: 

  • We can't store the report server database on a remote server (it must be neighborhood as it were) 
  • Management Studio can't be utilized to direct a report server 
  • the access to the Report Builder is not there.
  • The available remote server database isn't accessible for Report Data Source 
  • Cannot be coordinated with SharePoint 
  • the features of Caching, History, and Delivery of Report isn't accessible. 
  • the feature of SQL Server Agent isn't accessible 
  • You don’t get access to Scale-out Report Servers 
  • Report Models won't be accessible 
  • Only named cases are upheld 
  • In SSRS you can only generate the Reports distinctly in PDF, Image, and Excel arranges as it were 
  • Reporting Services won't have the option to utilize more than 1 GB of RAM 
  • No Subscriptions (Standard and Data-Driven) can be made 
  • No planning is conceivable 
  • Cannot actualize Role-based security

28. List out the new features that were introduced in SSRS 2017 version.


29. What is the way to store or backup the SSRS?

Ans: You can take a backup of SSRS in the given ways:

  • Backup the Report Server Databases- the backup that is possible by SQL server reinforcement and reestablish technique. 
  • Backup the Encryption Keys- you can get this backup by utilizing the SSRS Configuration device we can reinforce the symmetric keys. 
  • Backup the Configuration Files- in SSRS Configuration is spared in config documents, which can be duplicated as a major aspect of the reinforcement.
  • Backup Data Files- you can easily back up the documents that you construct and oversee in Report Designer.

30. What do you gather by the term Parameterized Report?


  • In SSRS the role of  parameterized report is to perform report or information handling by utilizing the input values. 
  • The developer can shift the yield of a report dependent on the qualities that are created while the report runs utilizing a parameterized report. 
  • A parameterized report is quite frequently utilized for connected reports, sub reports, and drill through reports to associate and channel reports with related information.

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31. What do you gather by the term Linked Report?


  • In SSRS a Linked Report refers to a report server thing which gives access to a unique report.
  • Basically, it is pertinent to a program alternate route that you do to run a program or open a document.
  • A Linked Report is really gotten from a real report in the report director and holds the first report definition. It keeps up the report design and information source properties of the first report.
  • The connected report is made at whatever point you need to make the extra forms of the first report and you need to send a current report with different settings.

32. What do you gather by the term Snapshot Report?


  • In SSRS the concept of Snapshot Report refers to a pre-executed report that contains the format data, and the dataset that is utilized for the report. They are utilized to store the report information dependent on calendars and spared to report servers. 
  • You can generate the Report Snapshots in a review design when a client or application demands it.
  • At the time when you decide for a report depiction for review, the report server gathers the spared report from the report server database and presents the information and design that were present for the report at the time the preview was made.

33. What are the benefits of the snapshots report?

Ans: Some benefits of the snapshots report are-

  • Report history - You can assemble a background marked by a report while making a report preview.
  • Consistency - Report previews give reliable outcomes to numerous clients with indistinguishable arrangements of information.
  • Performance - By booking enormous reports to run during off-top hours, you can diminish the preparing sway on the report server during center business hours.

34. What do you gather by the term Cached Report?


  • An SSRS cached report refers to saving a duplicate of a handled report and shows it when the client opens the report. 
  • the developers use cached reports to improve the exhibition of preparing solicitations to the report processor by shortening the timespan to recuperate huge reports. 
  • Cached Reports have a compulsory lapse period in minutes.

35. What do you gather by the term Click through Reports?


  • A clickthrough report speaks to a table of related information from a report model when you click the intelligent information contained inside your model-based report. 
  • These reports are made by the report server dependent on the data we delivered while making the report model.

36. What do you gather by the term Drill Down Reports?

Ans: The Drilldown reports in SSRS speak to permitting the clients to show or conceal the information by giving in addition to and less images on a book box to control how much detailed information they need to see.

37. Explain the concept of Drillthrough Reports.


  • In SSRS a drillthrough report is a standard report that is gotten to through a hyperlink on a book box from the first report. They work with the fundamental reportand are the objective of a drill through activity for a report thing, for example, a placeholder graph or a book. 
  • The information in the drill-through report is recovered when the client opens by clicking a connection in the principle report. 
  • If the information for both the drill-through report and the principle report must be recovered simultaneously, consider utilizing a subreport.

38. Explain Sub report


  • A subreport is a report that speaks to another report inside the body of the fundamental report. A subreport is nothing but a reference to another pre-existing report.
  • The report that the subreport shows is put away on a report server, generally in a similar envelope as the primary report. You can set up the principal report to pass parameters to the subreport.
  • The subreport can utilize various information sources than the primary report.

39. Explain a Data Set of a report.

Ans: A dataset never contains the first hand information. It contains the information that is required to recover a specific arrangement of information from an information source.

Datasets can be of two kinds:

40. Is there going to be any faults while exporting SSRS reports into Microsoft Excel?

Ans: The process of exporting SSRS reports to MS Excel isn't constantly great. At the point when you send out a report to Excel attempting to re-sort the traded information you will get a blended cell blunder.

  • There are numerous ways by which combined cell issue happens when you trade reports to Excel:
  • If you have anything (pictures, controls, and so on.) put out over your network/table locales.
  • If you combine cells in network/table areas.
  • If controls from the highest point of the report do not lineup with controls from your table.

41. Explain the concept of a report subscription.

Ans: A report membership in SSRS is a report preview made on some characterized booked time and conveyed to the target group by the report server. 

  • SSRS empowers you to construct two kinds of memberships. 
  • Standard memberships 
  • Data-driven membership


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