IBM FileNet is a content management application which enables the users to manage the organisation’s content documents. The FileNet software offers lifecycle management, transactional content processing, document management, content consolidation, content-based application, compliance and governance.
In this article, you can go through the set of IBM FileNet interview questions most frequently asked in the interview panel. And these lists will help you to crack the interview as the topmost industry experts curate these at HKR training.
Let us have a quick review of the IBM FileNet interview questions.
FileNet is an Enterprise Content Management (ECM) product suite from IBM designed for managing the content and business process. The FileNet Enterprise Content Management products include.
1.Content Management product
2.Business Management products
FileNet BPM - The FileNet BMP improves the productivity and complex process of workflows management by reducing the cycle times. The Process Engine, Process Analyzer and Process Simulator are the components of FileNet BPM.
The life cycle describes the sequence of states of a document such as draft, review, publish and close that a document will undergo in its lifetime. It is an action that is triggered while changing the state of a document.
An application or a user is able to move the state of the document to forward or backwards in its lifecycle.
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The documents will be stored in the following locations
Content Engine Web Service (CEWS) establishes the communication with Content Engine. FileNet Content Manager provides all features in the CE server which can be accessed by using CEWS. A web service interface is used by a unique Web Service Description Language (WSDL) provided by FileNet. CEWS clients or stub classes are generated from WSDL files.
P8 denotes total of eight products in FileNet which is together called as FileNet P8. The eight products are.
FileNet P8 uses two different standards for Authentication.
When the Content Engine server receives the request then Content Engine Web Service Listener extracts WS-Security header and performs JAAS login based on its contents. The Web service listener passes the request to the Content Engine EJB layer within the EJB container when JAAS login becomes successful.
FileNet BPF is a configuration framework which develops BPM applications such as Ajax that provides the users with user-friendly interface applications. BPF framework provides predefined screens and functionalities for the development and customization of BMP applications.
There are two components in FileNet BPF.
The FileNet Content Engine has two or more databases.
The object store databases can be one or more than one in a FileNet P8 domain. Each object store needs its own database, either existing or newly created which uses object-store creation wizard in FEM.
The FileNet Consistency Check tool is a utility part of FileNet Enterprise Management (FEM). It verifies files stored in the FileStore corresponds to the metadata in the CE database or not. It ensures data consistency over common use events such as system restore, power loss, system crash.
No.The FileNet P8 5.1 release supports this encryption feature that helps to protect the content from unauthorized access.
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The work items will be kept on hold in the Process Engine work queue. The queues are deleted after initializing the isolated region. Once the queue is deleted then all the associated work items in it also get deleted.
The administrator was able to search for events in the event logs available in the FileNet Process Administrator. The terminated work items are found through the process administrator by searching the information about these events.
There are four different types of queues present in the Process Engine.
An isolated region is the logical sub-division of the workflow database in the Process Engine. It contains the queues which maintain the work items, rosters, event-logs and other configuration-related information.
A Process Engine which contains a logical sub-division of the workflow database is called an isolated region. It maintains the queues for work items, rosters, event-logs and other configuration information.
The changes made into one region doesn’t affect the users of another region while using these multiple isolated regions.
There is no specific mechanism which can delete a work queue or a component queue. The following steps must be initiated for the isolated region
1.Export isolation configuration data to XML
Select an isolated region and export all its components by using Process Configuration Control (PCC)
2.Initialize the isolated region
Take the backup file of XML and remove the nodes of an unwanted queue after carefully editing the XML file. Import XML file with an option “overwrite” from an initialized isolated region.
3.Validate the configuration
With the initialization of isolated regions, the changes will be updated to the workflow database structure and this deletes the data in the workflow database. While deleting a queue, the FileNet developers must design and configure the queues very carefully.
A database structure which is used for storing information about all workflows in an isolated region is called a Workflow Roster.
Event Action - An event action is an action that is triggered by the Content Engine when the user implements certain action events such as object creation, object modification, object deletion is performed in an object-store.
Subscriptions - The association of the event trigger with an event action is called a subscription. A single event trigger causes many event subscriptions.
There are two ways in securing the documents in FileNet CE
1.Access Control List
The Access Control List defines the access rights provided to the users which include viewing, updating the content, publishing, updating, access rights and metadata. An authorization framework assigns the access rights to the user groups or users based on configured LDAP repositories.
The Marking sets define the level of security for the objects. Access to objects is controlled by using the marking sets based on providing the specific property values.
A class which doesn’t have any parent class is called a root class. The FileNet object store contains various root classes such as an event, choice list, annotation, document class etc. The root classes are created automatically when the object store is created. After creating the root class the properties and subclasses can be defined or added to the object-store.
Content Engine supports two-level versioning where a document is either a major or minor version.
The versions also can be deleted. The versions can be enabled or disabled on a document class level when multiple versions are not required.
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No. It is recommended to avoid duplicating the properties unless it represents a specific requirement.
Folders are used in organizing the documents and other items. It groups other objects including the documents and custom objects. A document can be filed to multiple folders.
The document class in FileNet is used in classifying the documents. These documents can be classified through manual classification or automatic.
The document class determines the document’s security and system-generated properties.
The stored search and search templates are the predefined searches that are configured by the administrators by using the search designer tool.
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