SSRS Tutorial

If you are looking forward to building a prosperous career in the Business Intelligence domain then you must sign up to learn SSRS. SSRS is eclipsing the global reporting world slowly and steadily. The ease of use, an intuitive user interface, and great reporting precision are some of the reasons why companies are looking forward to hiring people skilled in SSRS. Here, we have developed a small SSRS tutorial for you to understand the fundamentals of SSRS. The tutorial will give you a very good foundation in your journey towards building a career in BI and developing some grounded SSRS skills. Here We Go!

What Is SSRS?

SSRS is Microsoft's response to business analysis and intelligence.It gives a collated, server-based, extensible, and adaptable stage from which you can easily convey as well as present the data. Its degree stretches out from conventional paper reports to online conveyance and intuitive substance. SSRS can likewise be arranged to convey reports to people groups' inboxes, document shares, etc. SSRS is equipped for producing reports in different arrangements, for example, the web-situated Hypertext Markup Language (HTML) and work area application (Microsoft Excel and CSV) designs, along these lines permitting clients to control their information in whatever organization is required. What's more, SharePoint can be utilized as a front end for SSRS, permitting reports to be introduced straightforwardly incorporate entryways. SSRS is only one of the segments in the Microsoft Business Intelligence (BI) stage. Joined, those segments give an amazing stage to big data analysis of the enterprises.

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What are the Benefits of SSRS?

In BI it's critical to ensure that you pick the correct instrument for the correct activity. SSRS has a particular arrangement of things it is generally excellent at and a particular arrangement of things it isn't. To begin with, investigate the territories where SSRS sparkles.

An amazing pixel control

More than some other Microsoft visualization apparatus, SSRS gives you a lot of fine-grained command over your report yields. You have command over precisely where each report segment is found. You can likewise control arranging subtleties, for example, text style, size, shading, and foundation shading.

If you need something to print perfectly, SSRS is a perfect arrangement. This lends the information that needs to be processed to the operational reports, for example, solicitations, work orders, and whatever else that may get sent out to a client.

Easy extraction of critical data

SSRS makes it extremely simple for you to get information out to your end clients. In the event that you have a line-of-business application with constrained implicit announcing, you can get a report running against it in minutes. When you've made the report, clients can then relocate the information to whatever sort of format that they need (Word, Excel, PDF, and so forth.). One should take note of the fact that in huge scope activities, running reports legitimately against an OLTP framework isn't fitting for a multiple numbers of execution reasons.

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Excellent Data Governance

SSRS makes it simple to control who approaches your reports and information. It is conceivable to determine consents in a general server, explicit envelopes of reports, or on a solitary report. Consents acquire down, similar to an ordinary record framework, except if you unequivocally break legacy to determine custom authorizations.

Notwithstanding consents, you have a focal server to house and control your reports.This is basic when you need a legitimate wellspring of truth for your revealing. Clients can believe that they are pursuing the most recent adaptation of some random report.

Notwithstanding the authoritative side of things, SSRS furnishes an amazing improvement condition with SSDT. SQL Server Data Tools (SSDT) depends on Visual Studio, an extremely well known Integrated Developer Environment or IDE. SSDT makes it unimaginably simple to store your reports in source control since your detailing curios are simply XML documents. Source control makes it conceivable to work together in a group or rollback to prior forms of a report. This is a capacity that isn't accessible with Excel or Power BI reports.

SSRS Disadvantages

We all know that SSRS is a mature tool capable of covering a large number of needs. That being said, it’s not a one-size-fits-all tool. Now take a look at some areas where SSRS is a bit weaker.

As a developer, you will realize that SSRS is an experienced device fit for covering countless requirements. That being stated, it is anything but a one-size-fits-all apparatus. Presently investigate a few zones where SSRS is somewhat more fragile.

Interactivity and Data Exploration

SSRS is greatly improved at printing or trading then it is at direct intelligence. There are a few different ways to get around this by utilizing parameters, drill-through reports or activity joins; be that as it may, your choices are still very constrained. Contrast this with Power BI, where, of course, on the off chance that you click on a visual, the entirety of the different visuals naturally cross-feature or cross-channel.

As a result of the restricted intelligence, SSRS isn't perfect for information investigation. You have constrained alternatives for cutting and dicing the information.SSRS bodes well when you comprehend what you need the final product to resemble. On the off chance that you mess with the information, you are vastly improved off with Excel or Power BI.

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Learning Curve

You will see that SSRS isn't hard to learn, it very well may be somewhat unintuitive. The beginning is exceptionally simple, with a wizard managing you through each progression. From that point forward, it's not hard to relocate new articles and change properties to existing items. Going past the nuts and bolts can be a battle, in any case.

What we discovered most testing when learning SSRS were managing holder items and request collections. For instance, it took me a long time to see how to include rundown lines versus detailed columns. As another model, where something is set on the report drastically influences which dataset it is pulling from or on the off chance that you are showing subtlety data or rundown data.

Initial Pricing

Regardless of whether SSRS is evaluating is a quality or a shortcoming relies a ton upon setting. Contrasted with devices like Qlikview or Tableau, SSRS can be very modest. Rather than paying per user, you are paying percenter that you use like SQL Server. SQL Server 2017 costs about $1,859 per server for Standard and  $7,128 percenter for the Enterprise version.

On the off chance that you have a ton of low-recurrence clients or can reuse a current SQL Server, at that point this can be the best approach. That being stated, most associations will have SSRS on its own server for execution reasons. This implies that you can stretch without paying anything more than $7,500 only for SSRS authorizing.

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Why should you use SSRS?

  • As a developer, SSRS should be your go-to platform for reporting because of the following reasons-
  • SSRS is an upgraded instrument contrasted with Crystal Reports
  • Faster preparation of reports on both social and multidimensional information
  • Allows better and increasingly precise Decision-production component for the clients
  • Allows clients to cooperate with data without including IT experts
  • It gives a World Wide Web-based association for conveying reports. Consequently, reports can be gotten to over the web
  • SSRS permits reports to be traded in various arrangements. You can convey SSRS reports utilizing messages.
  • SSRS gives a large group of security highlights, which encourages you to control, who can get to which report

Basic Working of SSRS


SSRS works in the following manner-

  • The report clients are the people groups who work with the information just as needed a few experiences from the information. They send a solicitation request to the SSRS server
  • SSRS server finds the metadata of the report and sends a solicitation for information to the information sources.
  • Data returned by the information source is converged with the report definition into a report.
  • When the report is created, it is coming back to the customer.

The main components required to fine-tune the working are

The main components of SSRS are the following:

  • Report Builder – In SSRS this part is fundamentally utilized as a simplified utility that can be utilized to pick any usefulness or tables and drag it according to utilization. It runs on the customer PC.
  • Report Designer –  In SSRs this segment is utilized to create reports. Complex reports can be created effortlessly utilizing this part. It is a distributing apparatus which is facilitated in SSDT (SQL Server Data Tools) or visual studio.
  • Report Manager –  If you want to get online reports, you can utilize the Report Manager.
  • Report Server – You can use this part to store SQL server Engine metadata.
  • Server Database Report – The purpose of this part is to store security settings, report definitions, metadata, conveyance information, and so forth.
  • Data Sources – it refers to the detailing administration segments recover information from information sources like multidimensional, social or customary information sources.

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Example of SSRS Report

Let us say you are running a clothes retail shop where multiple types of clothes are sold for men as well as women. You generate SSRS protocols to record the sales made for each piece of clothing along with the dates of the sale and the gender of the purchaser.

At the time of analysis, you can simply command custom codes to get the reports of your sales. It will give you an overview of the purchase behavior, most sold items, most busy days of working, and a lot more.

Without SSRS your team will just have to sit and prepare manual reports which might be loaded with human errors and miscalculations. This way you can get intelligent insights into your business with the help of SSRS.

Types of Reports you can generate in SSRS

Parameterized Reports

This report in SSRS utilizes input esteems to finish reports or information preparing. By way of a parameterized report, one can change the yield of a report dependent on values that are set when the report runs. In SSRS the concept of parameterized reports is much of the time utilized for drill-through reports, connected reports, and subreports, associating and separating reports with related information.

Linked Reports

This particular kind of report is a report server thing that gives passage to a current report. Thoughtfully, it is like a program alternate way that you use to run a program or open a file. A linked report is gotten from a current report and holds the first's report definition. A linked report consistently acquires report format and information source properties of the first report. Every other property and setting can be not the same as those of the first report, including security, parameters, area, memberships, and calendars.

Snapshot Reports

A snapshot preview is a report that contains format data and inquiry results that were recovered at a particular point in time. Not at all like on-request reports, which get forward-thinking inquiry results when you select the report, report depictions are prepared on a timetable and afterward spared to a report server. At the point when you select a report depiction for review, the report server recovers the put away report from the report server database and shows the information and design that were present for the report at the time the preview was made.

Cached Reports

The concept of the Cached report is a spared duplicate of a prepared report. Stored reports are utilized to improve execution by diminishing the quantity of handling solicitations to the report processor and by decreasing the time required to recover enormous reports. They have a required termination period, ordinarily in minutes.

Clickthrough Reports

This type of report in SSRS showcases related information from a report model when you click the intuitive information contained inside your model-based report. These reports are produced by the report server dependent on the data contained inside the report model. The individual who made the model figures out which fields are intuitive and which fields are returned when a clickthrough report is opened. These field settings can't be changed in the report writing apparatuses.

Drilldown Reports

These reports are standard reports that are gotten through a hyperlink on a book confined to the first report. Drillthrough reports work with a fundamental report and are the objective of a drill through the activity for a report thing, for example, placeholder content or a diagram. The primary report shows synopsis data, for instance in a framework or outline. Activities characterized in the network or graph give drill through connections to reports that show more noteworthy subtleties dependent on the total in the fundamental report.

Drillthrough Reports

Drillthrough reports are standard reports that are gotten through a hyperlink on a book that confines the first report. Drillthrough reports work with a fundamental report and are the objective of a drill through the activity for a report thing, for example, placeholder content or a diagram. The primary report shows synopsis data, for instance in a framework or outline. Activities characterized in the network or graph give drill through connections to reports that show more noteworthy subtleties dependent on the total in the fundamental report.


In SSRS a subreport is a report that shows another report inside the body of a fundamental report. Adroitly, a subreport is like an edge in a Web page. It is utilized to install a report inside a report. Any report can be utilized as a sub-report. The sub-report can utilize various information sources than the principal report. The report that is generated in the subreport format displays is stored on a report server, typically in a similar envelope just as the parent report. The developer can simply set up the parent report to pass on the parameters to the subreport without having to write new commands for the same.


I hope we were able to clarify some fundamentals with respect to SSRS. The points discussed above are some of the primary things that you can begin your SSRS expedition with.Gradually you can start learning and reading about more intricate details of SSRS. For the starters, this is what you should know.

If you have any queries or doubts feel free to contact us. Our team of professionals will definitely try to help you in your SSRS learning endeavor.

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As a senior Technical Content Writer for HKR Trainings, Gayathri has a good comprehension of the present technical innovations, which incorporates perspectives like Business Intelligence and Analytics. She conveys advanced technical ideas precisely and vividly, as conceivable to the target group, guaranteeing that the content is available to clients. She writes qualitative content in the field of Data Warehousing & ETL, Big Data Analytics, and ERP Tools. Connect me on LinkedIn.