Resignation Email Samples

What is a resignation email?

A resignation email is a formal message sent to the employer by the employee about their intention to leave their current job. In this resignation email the employee provides all the details related to the departure of the employee, including the purpose.

A resignation email must be sent by the employee to the employer when they decide to leave the current job. It is usually sent at least one month/ two weeks before the employee's last working day. It must include all the information like the employee's reason for the resignation, last working day, and any other details related to the transition of their job, etc.

How to write a resignation email?

While writing a resignation email, you must be careful and ensure that the process is smoother. Suppose, if you fail to notify the employer in a smoother and more polite way. In that case, there may be chances of your termination by the employer or any other consequences for your misconduct which may affect your salary to be credited and documents to be received from the employer.

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Following are the tips to be followed when you write a resignation email:

Subject Line:

First, you need to write the subject line in your resignation email. The subject line for your resignation email must be clear and to the point. Only then the employer can ensure the purpose of the mail.

Example Subject line: Resignation email - [Name] or Notice of Resignation - [Name]

Greeting:

Then begin your Resignation email with a polite greeting

Example: Hello [Employer's name], or Dear [Employer's name],

Mention your intention to resign:

Start the body paragraph by clearly writing the reason/ intention for your resignation and specify your last working day. It is good to mention the date on which your resignation will be effective from.

Example: I am writing this mail to notify you about my resignation from [your job role] at [employer name]

Reason for your resignation:

You could clearly explain the reason for your resignation. So that, they can understand your decision.

Example: Reason for resignation can be accepting a new job opportunity/pursuing further education/relocating to a new area, or any other reason.

Offer to help transition:

You could also inform your employer that you are ready to help with the transition process. You can offer to provide any assistance needed for a smooth transition or can offer to train your replacement.

Thank the employer:

Express your gratitude to your employer for providing the opportunity to work with them and express your gratitude for the skills and experience you have gained working with them.

Closing:

End your email with polite closing like "Sincerely" or "Best Regards". Then write your name.

After resignation, it is always a good idea to offer the employer the assistance in the transition process in any way possible and thank the colleagues (usually on the last working day) for the opportunity to work with them and express your gratitude for the support and guidance they have given.

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Resignation Email Examples:

Sample 1:

Subject line: Notice of Resignation - [Name]

Respected [employer name],

I am writing this mail as a formal notice of my resignation from my position as [job title] at [company name]. And my last working day will be [date] providing you notice before two weeks.

I have accepted a new job opportunity that will further my career growth. I wanted to thank you and the team for providing me the support, guidance and the knowledge while working here. I always value the experiences I gained While working here.

Please let me know what can I do to make the transition process smooth. I am willing to assist with the training of my replacement and could do anything needed to ensure a smooth transition.

Thank you again for this opportunity to work with a great team.

Sincerely,
[your name].

Sample 2:

Subject line: Resignation - [Name]

Dear [employer name],

I am writing this mail to inform you about my resignation from my position as [job title] at [company name]. And my last working day will be [date] providing you notice before two weeks as per our company norms.

It was very hard for me to make this decision. But I have decided to pursue a new job opportunity that can help me achieve my career goals. I am writing to express my gratitude to you and my colleagues at [company name] for the knowledge, support, and guidance provided to me. I had a great learning experience working here.

Please let me know what I can do to make the transition process smooth. I am willing to assist with the training of my replacement and could do anything needed to ensure a smooth transition.

Thank you again for this opportunity and the support you provided to me during my service.

Sincerely,
[your name].

Conclusion:

In this blog, we have explained to you how to write a resignation email to the employer. You can use the same format and edit it as per your requirement. So in the resignation email, it is very important to include all the necessary details related to your resignation, like the reason for resignation, last working day, your willingness to assist them in the transition process, or can offer to train your replacement. We hope you found this information helpful. For more such blogs, stay tuned!